Posted by on July 09, 19102 at 02:13:18:
POSITION TITLE: Human Resource & Administration Director, China
LOCATION: Shenzhen, P.R. China
REPORTS TO: Chief Financial Officer (Shenzhen based)
THE COMPANY: A subsidiary of one of the leading telecommunication service providers in China, the Company is one of the progressive wireless data platform and application service providers in China. It provides commercial, leisure and entertainment information, content and applications through WAP, WAB and SMS to mobile phone’s customers, internet services providers, terminal providers. Headquartered in Shenzhen in 2000, the Company employs around 150 staff with an expanding network of offices across China.
BACKGROUND: To match with its accelerated structural growth and business changes, the Company has the recruitment need of a dynamic and resourceful Human Resources & Administration Director. The objectives of this position are to act as a business partner and change agent to assist management in its human resources management, office administration, organization development, and market expansion to match with their business growth.
JOB PURPOSE: The position is a combination of a human resources generalist and office manager role. Its job purpose is to ensure efficient and effective human resources management and office administration: including human resources planning and budgeting, recruitment and selection, training and development, compensation and benefits, human resources administration and operation, new office set up and administration across China. It has the following strategic responsibilities:
Functional Responsibilities:
1. Human Resources Strategy, Policy & System
1. To define mission, goal and objectives for the company, establish human resources policies and strategies for conducting company-wide staff activities in China nationwide;
2. To plan, implement and coordinate with line managers and business partners in the design of a human resources system, embracing manpower resourcing, succession planning, career planning, performance appraisal and staff development
3. To channel and coordinate the human resources direction and actions from the headquarters level to the regional offices across China;
4. To administer all practical human resources actions in the region.
II. Recruitment and Selection
1. To prepare annual manpower planning proposal and human resources budget in accordance with the company’s business needs.
2. To collaborate and coordinate with management and business units within the region to implement regional expansion plans to cope with the Company’s development needs.
3. To provide systematic tools and guidelines to identify managerial talent to meet the business and manpower needs.
4. Work closely with business and functional line managers and external recruiters to personally recruit top performers at all levels in the office;
5. Work closely with line managers to develop, implement and facilitate the use of orientation and induction program for all new employees.
III. Training, Management Development and Organization Development
1. In line with the corporate development and in conjunction with the top management, to define organization development needs, training and management development needs, draw up succession and career development plans for potential management;
2. To design appropriate organizational career development programs such as career development workshops and career counseling, to match with individual and Company’s goals.
3. To conduct periodic staff development needs analysis & employee surveys for management’s review and to advise the management for necessary improvement and/or organizational change.
4. Work closely with line managers to coordinate training programs, organize training facilitation (venues, facilitators, and materials), and conduct pre-training, evaluation and post-training activities;
5. Organize and coordinate training courses to be held in China and/or overseas; and
6. Conduct selected training and orientation courses.
III. Compensation & Benefits
1. Develop, maintain and implement a competitive and equitable compensation and benefits structure and system;
2. Conduct periodic employee compensation & benefits surveys within the region to ensure the pay scales are competitive for management’s review;
3. Administer an equitable benefits scheme, monitor claims, insurance coverage and intangible benefits.
IV. Human Resources Services
1. Provide corporate human resources advisory and consultation for line managers and staff on human resources practices: staff recruitment, training, staff welfare, laws, tax, and regulations, human resources problems and solutions;
2. Manage and lead its human resources team members to execute operational human resources activities, practices, procedures, and services;
3. Maintain and monitor an organized personnel information system, and payroll records;
4. Organize employee relation activities, and promote moral, staff cohesion and sense of belonging.
5. travel, if required, on business mission to solve human resources issues within China.
V. Office Administration
1. Setting up of new offices, company policy manual and regulations, and its implementation into various offices across China;
2. Office renovation, leases, furnishing and maintenance, facilities, security system, telephone system, hotel and apartments, stationary, and vehicle arrangements;
3. Supervision of secretaries, drivers and office supporting staff to ensure effective and efficient coordination of secretarial, driver, and office supporting services for the whole company;
4. Legal registration, licenses, taxes, and government affairs with the labor bureaus, security bureau, local tax bureau, and related Chinese local authorities
SUBORDINATES: A staff team of 18, including a human resources team of 3, secretaries, drivers and office supporting staff.
DECISION MAKING AUTHORITY:
1. Reporting to the Chief Financial Officer for all personnel services plans, policies, procedures, problems and solutions;
2. Make all day-to-day decision in proper running of Human Resources facilitation services for the Company and its members;
3. Lead the Human Resources team across China in carrying out the operational human resources policies, systems and activities; and
4. Coordinate with line managers on their specific needs and recommend appropriate solutions.